Guidelines for Donating Materials to the Colby College Archives

Do you have physical and/or digital materials related to your work at Colby? The College Archives serves as a repository for the personal papers of faculty, administrators, staff, and alumni. We collect materials and collections created by Colby faculty and staff during the course of their careers; materials can be related to your department and/or your career.

Some examples of materials of interest:

  • Professional materials, including correspondence, biographical, research materials, syllabi and teaching materials; professional activities
  • Department and college-wide records, including correspondence, memos, syllabi and curriculum materials, reports, event materials, committee materials, maps/blueprints, and newsletters/publications. Note: some of these materials may be considered departmental/administrative materials rather than personal professional materials, and may fall under a separate transfer policy.
  • Audio/visual materials, including photographs/images, negatives, film, audio and video recordings
  • Personal materials, including correspondence, diaries/journals, scrapbooks, photographs/images, manuscripts/typescripts, art originals, specimens, and artifacts/objects

We welcome materials in both physical and digital formats.

How to Donate

Materials do not need to be re-organized before donation. College Archives staff are available to discuss the selection of appropriate materials, packing techniques, preferred digital formats, and transfer of materials.

All donations require a completed Deed of Gift form. 

Download Deed of Gift Form

Please do not hesitate to contact Katie Donahue, College Archivist, Special Collections & Archives (x5121) for assistance with your donation.